Executive Assistant to GM

Company :

Ninety-Six Hotel Collection

Closing date :

12 Jan 2026

Duties and Responsibilities

  • Act as the primary point of contact for the General Manager’s office, handling correspondence, both incoming and outgoingand inquiries/enquiries
  • Prepare reports, presentations, and briefing materials for executive meetings.
  • Maintain confidential records and ensure proper filing systems.
  • Draft meeting agendas, record minutes, and ensure follow-up on action items.
  • Liaise with department heads to facilitate communication and follow-up on action items as per minutes taken and for the daily operations
  • Organize and support hotel events, executive meetings, and special projects.
  • Monitor deadlines and ensure timely completion of tasks assigned by the General Manager.
  • Handle administrative tasks such as expense reports, procurement requests, and office supplies management.
  • Assist with follow-up on Key Performance Indicators (KPIS), audits and compliance reports
  • Assist with special projects and strategic initiatives assigned by the GM/HM, working with department heads to ensure project goals are met within set deadlines and providing status.
  • Stay informed about ongoing hotel activities, service issues, and operational challenges across departments. Be prepared to step in to coordinate cross-departmental efforts or gather information the GM needs to make decisions.
  • Be aware of all VIP guests
  • Raise purchase requests and orders as needed
  • Assist in the preparation of budget, forecast and coordinate with Finance Department for budgeting requirements
  • Handle and follow up on all cash vouchers, suppliers and other related activities
  • Handle any additional tasks or reasonable requests as directed by the GM/HM to facilitate smooth hotel operations.
  • Always maintain a pleasant and courteous attitude towards guests and colleagues
  • Be fully aware of the Safety & Health Policy and Emergency procedure and abide to it
  • Conduct any other cognate duties as assigned

Profile

  • Bachelor’s degree in hospitality management or any equivalent degree
  • Proven experience as executive assistant or any senior administrative role. Prior experience in hospitality will be an advantage
  • Excellent communication both verbal and written in English and French
  • Outstanding organisational, time management and planning skills
  • Tech Savvy: Proficiency in office software (e.g. Microsoft Office Suite, Google Workspace)
  • High standards of accuracy, eyes for details
  • Excellent interpersonal skills
  • High level of integrity, and discretion in handling information
  • Excellent decision-making skills
  • Proactive in approach and manage multiple demands and tasks
  • Customer care oriented
  • Ability to work in a team
Only the best candidates will be called for an interview.
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