HR Assistant

Duties and Responsibilities

Join Our Team

Pains & Moulins is looking for a dynamic and proactive HR Assistant to support the day-to-day delivery of HR operations across our sites. Reporting to the HR Coordinator, you will play a key role in ensuring smooth HR processes while providing hands-on support to employees and operational teams.

This is an excellent opportunity for an HR professional who enjoys a fast-paced environment and is passionate about employee experience, compliance, and operational excellence.

Key Responsibilities

Employee Relations & HR Support

• Serve as a first point of contact for employee queries and support employee relations activities, including disciplinary and grievance processes.
• Conduct site visits and collaborate with operational teams to foster a positive work environment.

Recruitment & HR Administration

• Coordinate recruitment and onboarding activities, including interview scheduling, employment documentation, and induction programmes.
• Maintain accurate employee records and HR documentation.

Payroll & HR Operations

• Monitor attendance, leave, overtime, and absenteeism records.
• Prepare and verify payroll inputs and ensure the accuracy of HR operational data.

Training & Development

• Coordinate training activities, maintain training records, and manage HRDC submissions.

HR Systems, Reporting & Employee Engagement

• Maintain employee data within HR systems and prepare HR reports and workforce metrics.
• Support employee engagement and welfare initiatives, including uniforms, medical insurance, and employee benefits administration.

Profile

What We Are Looking For

Qualifications

• Diploma in Human Resources Management, Business Administration, or a related field.

Experience

• Minimum of 2 years’ relevant experience in a Human Resources role.
• Experience in a manufacturing, production, retail, or operational environment would be an advantage.

Skills & Competencies

• Good knowledge of HR administration and HR processes.
• Familiarity with HRIS and time & attendance systems.
• Proficiency in Microsoft Office applications, particularly Excel.
• Understanding of payroll administration and labour legislation.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive, resourceful, and solution-oriented mindset.
• Ability to manage multiple priorities and work under pressure.
• Strong team spirit and customer-service orientation.

Why Join Us?

At Pains & Moulins, you will be part of a people-focused organization where your contribution directly supports our employees and operational success. We offer a collaborative environment, opportunities for growth, and the chance to make a meaningful impact.