Sales & Administrative Assistant

Duties and Responsibilities

Reporting to the Sales & Administrative Officer, the Sales & Administrative Assistant will ensure the smooth, efficient day- to-day operation of the Avishop office by performing administrative tasks and provide general support to employees. It acts as a central hub for communication, resource management, and organizational support to enhance productivity.

• Welcome all customers at Avishop to provide any assistance needed
• Take orders of the shop’s items and assist in daily sales of products (Chicks, Eggs, Feed, and Equipment)
• Handle any calls received at the shop, and contact clients for sales and deliveries schedules
• Manage Purchase Orders and invoicing processes (Service,

Consumables, Clients, Admin, Stationery, Welfare, Kitchen)

• Assist in the day-to-day cash activity and other payment received, and perform reconciliation
• Ensure stock monitoring and rotation of products received at Avishop, and manage inventory for all items
• Support daily administrative tasks and maintain a structured filing system for invoices, documents, receipts, and other records
• Ensure meeting arrangements, appointment scheduling, and coordination of external visits
• Assist in implementing employee welfare initiatives in collaboration with the HR Department

Profile

• Minimum High School Certificate or equivalent
• At least 1 years' experience is an advantage
• Microsoft tools conversant
• Good organisational and communication skills
• At ease with interacting with employees, contractors, and suppliers
• Dynamic, detail-conscious and well organised, with a high level of integrity
• Good interpersonal skills and customer mindset will be required